Private Events: Frequently Asked Questions
Please note: The following policies apply to private events only and do not apply to VIP Lounge reservations.
AV & Power
PA Setup
A basic PA setup is available for rental and includes one microphone, one JBL monitor speaker, and a podium.
Connecting to the Sound System
Laptops may connect to our sound system via AUX input for music. Please bring the appropriate adapter for your device. If visual connections are required, please check with our team in advance.
Power Access
There is ample power access throughout the venue, including all event spaces. If your vendors require power, please plan accordingly.
Extension Cords
We may have a limited number of extension cords available; however, we recommend bringing any necessary cords or equipment to ensure your setup runs smoothly.
Weather
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Rain Plan
Our Tent is the only event space that operates as a rain-or-shine location.
If your event is not booked in the Tent, we cannot guarantee a rain plan or alternate date. If the Tent is available, we may be able to relocate your event there; however, the space may be shared with other scheduled events and VIP Lounge reservations. If relocation is not possible, the event may need to be canceled or rescheduled.
Food & Beverage​
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Outside Food Vendors
Outside food or external food vendors are not permitted. All food must be provided through the venue.
Event Setup & Vendors​
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Vendor Load-In
Vendor load-in times vary depending on the event schedule. Vendors should plan for at least 30 minutes prior to the event start time, though additional time may be available depending on the day’s schedule.
Vendor Insurance
All vendors must provide a Certificate of Insurance (COI) with Tall Ship added as additionally insured prior to the event date. This applies to all vendors working onsite. Please reach out to kelly@tallshipboston.com with any questions.
permitted. All food must be provided through the venue.
Decor Guidelines​
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All decor must be approved by the event planner in advance.
Please note that the venue can be windy, so all decor, signage, and installations must be properly weighted or secured. Decor must not damage the venue or surrounding property. Any damage or excessive cleanup may result in additional charges added to the final bill.
Decor Restrictions:
No glass decor permitted
No candles permitted
Balloons must be biodegradable
Guest Arrival​
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Guest arrival times vary depending on the date, time, and scope of the event. A minimum of 30 minutes for guest arrival will always be allowed, though additional time may be available depending on the event schedule.
Live Music & Entertainment​
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All live music or entertainment must be approved in advance.
Please contact kelly@tallshipboston.com to coordinate logistics.
Live music must conclude by 9:00 PM, at which point music will transition to the venue’s house sound system.
Preferred Vendors​
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Furniture Rentals
PEAK Event Services
https://www.peakeventservices.com/
JP Rentals
Juan Portillo
Games & Activations
Perfect Parties USA
https://perfectpartiesusa.com
Erica Tricomi
e.tricomi@ppentertainmentgroup.com